Xoxoday Plum generates invoices at the point of wallet top-up and supports itemized invoice formats listing quantity, unit costs, reward type, and applicable service fees to meet your organisation’s financial reporting and audit requirements.
Standard Invoice Generation
Every wallet top-up triggers an invoice capturing the essentials: the top-up amount, transaction date, and applicable service fees. This invoice is issued promptly after payment confirmation, ensuring your finance team can log the expense without delay. For organisations running procurement and spend management through systems such as SAP SuccessFactors or Workday, the predictable invoice cadence maps cleanly into existing accounts payable workflows.Itemized Invoice Options
When a higher level of financial detail is required, Xoxoday Plum supports itemized invoicing. These invoices break down each transaction by quantity, unit cost, reward type — such as gift cards, experience vouchers, or prepaid rewards — and applicable service fees. This granularity is especially valuable during audits or end-of-quarter closes, where finance teams need to attribute costs at the programme or cost-centre level. Itemized invoices can be issued in line with pre-approved templates or in a customised format preferred by your organisation. If your procurement team follows a specific invoice structure for internal approvals, Xoxoday Plum can accommodate that format to reduce friction across sign-off workflows.Finance Team Notifications
Invoice confirmation is shared directly with the finance team as soon as payment is processed. This removes the dependency on platform administrators to manually forward billing documentation. For organisations with distributed finance functions — for example, regional teams operating across multiple geographies — the notification workflow ensures all relevant stakeholders receive timely records without additional coordination overhead.Audit-Ready Reconciliation
The combination of real-time wallet updates and detailed invoice records simplifies end-of-period reconciliation. Because every reward payout is funded through the wallet, the invoice trail maps directly to reward spend, making it straightforward to cross-reference platform activity against internal financial records. Organisations operating under compliance frameworks such as ISO 27001 or SOC 2 Type II benefit from this structured documentation, as it provides a timestamped, itemised paper trail for every financial transaction on Xoxoday Plum. For specific invoice template requirements or to enable itemized invoicing for your account, contact your Xoxoday Plum account team. Learn more: [Xoxoday Plum Help Centre — Invoice](Wallet Top-Up Process
Understand how wallet top-ups work, payment methods supported, and how balances are updated in real time.
Reward Spend Reconciliation
Learn how to reconcile reward spend against invoices and generate financial reports for your organisation.