Xoxoday automates employee deboarding through HRMS integration, deactivating platform access and resolving unredeemed point balances within 24 hours of an exit being recorded in your HR system.
How employee deboarding works on Xoxoday
When an associate leaves your organisation, Xoxoday’s Empuls handles their deboarding through two pathways: automated sync via HRMS integration or direct action through the admin panel. Both approaches give HR and IT teams full control over timing and data integrity. For organisations using an HRMS such as Workday, SAP SuccessFactors, or Darwinbox, the exit event triggers an automatic update in Xoxoday. Access deactivation reflects either in real-time or within 24 hours, depending on your integration sync schedule. Admins can configure rules to determine exactly what happens when an exit record is detected — no manual intervention required. For teams managing deboarding manually, the admin panel provides direct controls to deactivate a user’s access and manage their point balance at any point in the offboarding workflow.Handling unredeemed points at separation
Unredeemed reward points are often the most operationally sensitive part of offboarding. Xoxoday gives admins three configurable options to handle these balances cleanly. Redemption post-exit transfers the associate’s points to their personal email address. From there, the employee redeems rewards independently through Xoxoday’s standalone reward store — no corporate account access required. This approach works well for organisations that want to honour earned rewards as part of a positive offboarding experience. Points expiry lets admins set a redemption deadline tied to the employee’s last working day. For example, an admin can configure a rule that gives employees a 7-day window before their final date to redeem any outstanding balance. After that deadline, unredeemed points expire automatically. Points retraction pulls unused points back into the admin wallet, making them available for redistribution to active employees. This option suits organisations that treat points as a company asset rather than a personal entitlement post-exit.Configuring deboarding rules in advance
Xoxoday recommends configuring deboarding rules before they are needed. Admins can set a default behaviour — such as always retracting points after 48 hours of exit — so that every separation is handled consistently without ad hoc decisions. This is particularly valuable for high-volume organisations processing frequent attrition. Because Xoxoday’s access controls operate at the user level, deactivating an account does not affect other members of the same team, department, or reward programme. Separations are isolated changes with no downstream impact on active users. Learn more: Xoxoday Help Centre — TimelineHow does HRMS integration work with Xoxoday?
Learn how Xoxoday syncs with Workday, SAP SuccessFactors, and Darwinbox to automate employee lifecycle events including onboarding and exits.
How are reward points managed in the admin wallet?
Understand how admins allocate, retract, and redistribute point balances across teams and programmes in Xoxoday.