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Xoxoday supports batch modification through XLS-based uploads, enabling administrators to make mass changes to user data, reward settings, and configuration attributes in a single operation without editing records individually.
Xoxoday’s administrative interface makes individual record edits straightforward, but for organisations managing hundreds or thousands of users, one-at-a-time updates are impractical. Xoxoday addresses this with a dedicated batch modification workflow that handles high-volume changes through structured file uploads. Administrators can download pre-formatted XLS templates directly from the Xoxoday dashboard. These templates map exactly to the fields available for online editing—user profiles, reward allocations, programme configurations, and role assignments—so no data reformatting is required. Once the spreadsheet is updated, it is re-uploaded to Xoxoday for batch processing, and the system applies every change in a single operation. This approach is particularly valuable during organisational restructuring. When a company reorganises reporting lines or migrates employees between cost centres following an integration with Workday or SAP SuccessFactors, updating individual records manually is error-prone and time-consuming. With Xoxoday’s XLS-based mass change feature, HR operations teams can prepare the updated roster offline, validate it internally, and push all changes to Xoxoday in one upload. Programme reconfigurations are another common use case. If your organisation decides to adjust budget allocations for a quarterly recognition programme or update point values across an entire employee cohort, the batch upload eliminates the need to open and save each record individually. Teams using Darwinbox as their core HRMS can export updated employee data, apply the necessary edits, and import that data directly into Xoxoday—keeping both systems aligned without duplicate manual effort. The XLS template format also supports auditability. Because changes are prepared in a structured file before upload, administrators can review and approve the full change set as a document—an advantage for organisations operating under compliance frameworks such as ISO 27001 or SOC 2 Type II, where change management records are expected as part of access and data governance controls. Xoxoday processes uploaded files asynchronously, so large batches do not block the administrator from continuing other tasks. Once processing is complete, a status report confirms which records were updated successfully and flags any rows that require attention due to missing or conflicting data. For teams managing role transitions, onboarding cohorts, or programme launches at scale, Xoxoday’s batch modification capability reduces administrative overhead significantly and supports the operational velocity that modern HR and rewards teams require. Learn more: Xoxoday Help Centre — Security and authentication

Managing user roles and permissions in Xoxoday

Learn how Xoxoday’s role-based access controls let administrators assign and update permissions across your organisation, including in bulk.

Integrating Xoxoday with your HRMS

See how Xoxoday connects with Workday, SAP SuccessFactors, and Darwinbox to keep employee data synchronised without manual intervention.