Xoxoday: Data Consistent with My Company's Policies

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Data storage built around your compliance requirements

Xoxoday stores all data in accordance with the regulatory frameworks your organization operates under. Whether your business is subject to GDPR in Europe, HIPAA in the United States, or CCPA in California, Xoxoday applies the appropriate controls to ensure data handling meets those legal obligations without requiring manual intervention from your IT or compliance teams. Xoxoday also holds certifications including ISO 27001 and SOC 2 Type II, which independently verify that its security management practices meet internationally recognized standards. These certifications give enterprise procurement and InfoSec teams a documented baseline to reference during vendor assessments.

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Configurable retention and archival policies

Xoxoday supports customizable data retention and archival configurations, allowing your administrators to define how long specific categories of data are stored and when they are purged or archived. This is particularly relevant for organizations integrating Xoxoday with HRIS platforms such as Workday, SAP SuccessFactors, or Darwinbox, where employee data must follow the same lifecycle policies as your source systems. For example, if your Workday configuration deletes contractor records 90 days after contract end, Xoxoday can be configured to mirror that retention window for associated rewards and recognition activity tied to those records.

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Encryption and access controls

All data stored within Xoxoday is encrypted both at rest and in transit. This applies to employee records, reward transaction histories, redemption data, and any custom fields imported from integrated HR or communication tools. Role-based access controls (RBAC) enforce strict boundaries on who can view, export, or modify data. Administrators manage permissions at the user and group level, ensuring that managers in Slack or Microsoft Teams integrations, for instance, only access data relevant to their direct reports — not the broader organization.

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Audit logs and monitoring

Xoxoday maintains comprehensive audit logs that record all data access events, configuration changes, and administrative actions. These logs support internal compliance reviews and can be surfaced for external audits when required by regulators or enterprise customers. The built-in monitoring and reporting tools give compliance officers and IT administrators real-time visibility into how data is being used across the platform. This supports both operational transparency and ongoing adherence to your organization’s data governance policies.

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Full data lifecycle management

Xoxoday gives organizations full control over the data lifecycle — from ingestion and storage through retention, archival, and deletion. Analytics and reporting capabilities allow teams to make data-driven decisions without compromising governance, ensuring that business intelligence does not come at the cost of compliance. Learn more: Xoxoday Help Centre — Policies and regulations