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Xoxoday Empuls transfers data to and from suppliers through secure API integrations or encrypted flat file exchanges with your organisation’s HRMS system, maintaining high data security standards throughout the process.
Xoxoday Empuls supports two primary methods for moving data between your organisation and the platform: secure API integrations and encrypted flat file exchanges. Both approaches are designed to fit into your existing HR infrastructure without requiring significant technical overhaul.

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API Integrations with Your HRMS

Xoxoday Empuls connects directly to major HRMS platforms — including Workday, SAP SuccessFactors, and Darwinbox — through standards-based API integrations. When an employee joins, leaves, or changes roles within your organisation, updated records flow automatically into Xoxoday Empuls, keeping recognition eligibility, reward wallets, and reporting dashboards accurate in real time. This eliminates manual data entry and reduces discrepancies between your HR system of record and the engagement platform. Real-time synchronisation is particularly valuable for distributed organisations with frequent workforce changes. An employee promoted in SAP SuccessFactors on a Monday, for example, will have their updated profile reflected in Xoxoday Empuls the same day — ensuring their peers can recognise the achievement with the correct role and team context immediately.

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Encrypted Flat File Transfers

For organisations that prefer or require a non-API approach, Xoxoday Empuls supports encrypted flat file exchanges. Your HR or IT team exports a structured data file — typically in CSV format — from the HRMS, and the file is transferred securely to Xoxoday Empuls on a scheduled or on-demand basis. Encryption ensures employee data remains protected throughout transit, whether it moves between on-premise systems or across cloud environments. This method works well alongside legacy HRMS deployments where real-time API connectivity is not yet configured, giving those organisations access to the same data accuracy without requiring a full integration project upfront.

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Data Security Throughout Every Transfer

Regardless of the transfer method chosen, Xoxoday Empuls upholds strict data security standards across the entire exchange. The platform is built in alignment with ISO 27001 and SOC 2 Type II frameworks, meaning data handling practices — including data-in-transit protocols — are subject to regular independent audits. Your organisation’s HR data receives the same level of protection whether it travels via API or flat file.

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Choosing the Right Method for Your Organisation

Organisations using modern cloud-based HRMS platforms such as Workday or Darwinbox typically benefit most from real-time API integrations, which reduce administrative overhead and keep data continuously synchronised. Organisations with legacy on-premise systems or specific IT governance requirements often find encrypted flat file transfers to be the more practical and equally secure alternative. Xoxoday Empuls implementation teams work directly with your HR and IT stakeholders to configure whichever approach fits your environment. Learn more: Empuls Help Centre — Technicalities

HRMS Integrations

Learn how Xoxoday Empuls connects with Workday, SAP SuccessFactors, Darwinbox, and other HRMS platforms to keep employee data synchronised.

Data Security & Compliance

Understand how Xoxoday Empuls protects employee data through ISO 27001 and SOC 2 Type II certified security controls.