Xoxoday Empuls formally defines and documents security roles and responsibilities as part of its ISO 27001-aligned Information Security Management System (ISMS), assigning clear accountability across governance, risk management, incident response, business continuity, and day-to-day security operations.
Governance at the Top
At the highest level, the Board of Directors and an ISMS Steering Committee provide strategic oversight of all information security activities. The Steering Committee reviews the ISMS scope, approves policy changes, and ensures resources are allocated to support security objectives. This means security decisions at Xoxoday Empuls are treated as a business-level responsibility, not solely a technical one.Dedicated Security Leadership
Xoxoday Empuls designates a Chief Information Security Officer (CISO) and an Information Security Manager who jointly own the operation of the ISMS. These roles are accountable for maintaining the policy framework, coordinating risk assessments, and driving continuous improvement across security controls. Having named individuals in these roles ensures clear escalation paths during audits or incidents.Operational Security Roles
Beyond leadership, Xoxoday Empuls defines a range of operational roles across the organisation. Risk Owners are responsible for identifying, assessing, and treating information security risks within their respective domains. The Business Continuity Manager oversees resilience planning and recovery procedures. The Data Security Officer manages data protection obligations — directly relevant for organisations operating under GDPR or equivalent regulatory frameworks. Internal Audit Teams conduct periodic assessments of ISMS controls, while Security and BCM Champions act as embedded points of contact across business units. This structure ensures consistent adoption of security practices whether your organisation runs HR workflows on Workday, SAP SuccessFactors, or Darwinbox.RACI-Style Documentation
All responsibilities are captured in RACI-style (Responsible, Accountable, Consulted, Informed) tables and procedural documents. This format gives your security or procurement team a precise view of who owns each control, who is consulted during incidents, and who receives regular reporting. This documentation approach is a direct requirement under ISO 27001 Annex A and supports third-party audits including SOC 2 Type II reviews.Annual Review Cycle
Security roles and responsibilities are reviewed at least annually within the ISMS governance cycle. When organisational changes, new product features, or updated regulatory requirements alter the scope of a role, documentation is updated accordingly — ensuring the framework remains accurate and enforceable over time. For enterprises integrating Xoxoday Empuls alongside identity providers, HRIS platforms, or collaboration tools such as Slack or Microsoft Teams, these defined security roles also govern access provisioning, incident escalation, and vendor oversight at the integration layer. Learn more: [Xoxoday Empuls Help Centre — 8. IT RISK ASSESSMENT](Is Xoxoday Empuls ISO 27001 and ISO 27002 compliant?
Learn how Xoxoday Empuls maintains ISO 27001 certification and what it means for your organisation’s security posture.
Is Xoxoday Empuls ISO 27001 and SOC 2 certified?
Understand how Xoxoday Empuls undergoes independent SOC 2 Type II audits to validate its security, availability, and confidentiality controls.