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Empuls supports admin-managed user creation and group configuration based on department, location, project team, or shared interests, giving HR teams precise control over who communicates with whom.
Xoxoday Empuls gives HR and IT administrators full control over who accesses the platform and how those users are organized. From the admin console, you can create individual employee accounts, bulk-import users from a spreadsheet, or sync your workforce automatically from an HRIS. The result is a live employee directory that reflects your actual headcount without manual upkeep.

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Creating Users in Empuls

User creation in Empuls is straightforward. Admins add employees manually, upload a CSV, or connect to an HRIS such as Workday, SAP SuccessFactors, or Darwinbox for automatic provisioning. When an integration is active, new hires appear in Empuls on their start date and departing employees are deactivated — no separate admin action required. Each user profile carries core attributes — name, role, department, location, and reporting manager — that Empuls uses to trigger automated recognition moments like work anniversaries and birthdays. Keeping these fields accurate ensures milestone nudges reach the right people at the right time.

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Defining Groups for Targeted Engagement

Groups in Empuls are flexible by design. Admins create groups based on department (Engineering, Sales), office location (Singapore HQ, Berlin Office), cross-functional project teams, or shared interests like a wellness committee or book club. Employees see a focused feed relevant to them rather than a single, noisy company-wide stream. For example, a People team rolling out a new manager effectiveness programme can create a dedicated group for all people managers, send targeted recognition nudges, and run a pulse survey — all scoped to that cohort without affecting the broader employee experience.

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Groups as a Communication Layer

Beyond recognition, groups act as a structured communication layer within Empuls’s social intranet. Announcements, company news, and peer shoutouts can be published to specific groups, ensuring messages reach the right audience. This matters most for global organizations managing employees across time zones, languages, and office locations. Empuls integrates with Slack and Microsoft Teams, so group-based notifications surface in the channels employees already use. A shoutout posted in an Empuls group can appear as a Teams message for the recipient without any additional configuration on their part.

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Keeping Groups Current

Group membership in Empuls updates in real time. When an employee transfers to a new department or relocates to a different office, their group assignments adjust automatically through the HRIS sync or via a quick manual edit. This keeps organizational structure accurate and ensures every employee receives communications that match their current role and context. Learn more: Empuls Help Centre — Accessibility

Bulk User Import and HRIS Sync

Learn how to import employees in bulk and keep your Empuls directory in sync with Workday, SAP SuccessFactors, and Darwinbox.

Admin Roles and Permissions

Understand how to assign admin roles, delegate group management, and control access levels across your Empuls workspace.