Xoxoday Empuls automatically syncs employee hierarchy changes, reporting manager updates, and employee exits from connected HRMS platforms such as greytHR every 24 hours, ensuring approval workflows, budget allocations, and programme eligibility always reflect your live organisational structure.
Hierarchy Changes
When an employee moves to a new department, business unit, or designation in your HRMS, Xoxoday Empuls reflects that change automatically after the next sync. Approval workflows, recognition budget allocations, and programme eligibility are all tied to organisational structure. A mid-year restructure that shifts employees to a new business unit requires no manual re-configuration inside Xoxoday Empuls — the platform recalculates eligibility and routing as soon as the sync completes.Reporting Manager Updates
When a reporting manager changes in the connected HRMS, Xoxoday Empuls immediately applies the update to approval routing, manager dashboards, and team-level analytics. This ensures recognition requests are never stuck in an outdated queue, and that managers only see data for the teams they currently own. Organisations using Darwinbox or SAP SuccessFactors alongside Xoxoday Empuls benefit from the same consistency — the HRMS remains the single source of truth, and Xoxoday Empuls stays aligned.Employee Exits
When an employee’s status is updated to “exited” in the connected HRMS, Xoxoday Empuls automatically deactivates that user’s account. Any pending approvals are reassigned to the updated manager or a designated alternate, so recognition programmes continue without interruption. Historical recognition data is preserved for reporting, audit trails, and compliance purposes — particularly relevant for organisations with ISO 27001 or SOC 2 Type II obligations that require demonstrable data governance.New Joiners
New joiners added in the HRMS are included in the same sync pipeline. Once the record appears in your connected HRMS, Xoxoday Empuls provisions the new employee’s account, assigns them to the correct programme, and makes them immediately eligible for recognition from their first day. No separate onboarding step is required inside Xoxoday Empuls.Custom Sync Schedules
The default 24-hour sync covers most organisations. When operational needs require more frequent updates — such as real-time onboarding during large hiring cycles or intraday manager changes during a restructure — the Xoxoday integration team can configure custom sync schedules or API-triggered updates. This flexibility means Xoxoday Empuls adapts to your HR operations cadence rather than the other way around. Learn more: [Xoxoday Empuls Help Centre — General](Can Empuls integrate with HRMS for employee data sync?
Learn how to connect greytHR, Darwinbox, SAP SuccessFactors, or Workday to Xoxoday Empuls for automated employee data sync.
Does Empuls support multi-level R&R approval workflows?
Understand how Xoxoday Empuls routes recognition approvals based on live reporting manager data pulled from your HRMS.