Empuls allows administrators to define precise nomination filing rights and reward eligibility criteria per award category, based on employee role, department, location, or tenure.
Controlling Who Can File Nominations
Xoxoday Empuls gives HR and People teams granular control over nomination access at the category level. You can restrict or open nomination filing based on employee attributes including role, department, location, and tenure — so the rules reflect the actual structure of your recognition program rather than a one-size-fits-all policy. For example, you can configure a “Leadership Excellence” category so that only managers and department heads can submit nominations, while a “Team Player of the Month” category remains open to all employees. This keeps high-stakes awards credible and ensures that nominators have the authority and context to evaluate candidates fairly.Defining Reward Eligibility per Category
Empuls separates nomination rights from reward eligibility, giving you independent control over both. You can set eligibility rules that exclude employees who have already received an award within a defined cycle, limit participation to specific departments or job levels, or enforce minimum tenure thresholds — for instance, requiring six months of tenure before an employee qualifies for a quarterly recognition award. These rules apply automatically across every nomination submitted, removing manual eligibility checks from HR’s workload and reducing disputes over who qualifies.How It Works with Your HRIS
When Empuls is connected to Darwinbox, the eligibility and nomination rules reference live employee data — department, job level, location, and tenure — synced directly from your HRIS. A new joiner who has not yet met a tenure threshold is automatically excluded from the relevant categories without any manual intervention. The same integration pattern applies to SAP SuccessFactors and Workday. Your nomination workflows always reflect the current state of your organization, even as headcount and structure change. For employees working in Slack or Microsoft Teams, the nomination experience surfaces inline in those tools, with eligibility checks running in the background. Employees only see the categories they are authorized to nominate for, keeping the process simple without exposing the underlying configuration.Transparency and Audit Readiness
Defined nomination and eligibility criteria make your recognition program auditable by design. Empuls logs all nomination activity and applies eligibility checks consistently, so every decision is backed by a documented rule rather than a judgment call. For organizations operating under compliance frameworks such as ISO 27001 or SOC 2 Type II, this consistency supports both internal governance standards and external audit requirements. HR teams gain a clear view of who nominated whom, which rules governed each submission, and which employees were excluded from a category and why — eliminating ambiguity and building trust in the fairness of your recognition program.Learn more: Empuls Help Centre — Nomination
How nomination approval workflows work in Empuls
Understand how multi-level nomination approvals are configured, routed, and tracked within Empuls award categories.
How to create and configure award categories in Empuls
Learn how to set up recognition award categories, define their scope, and align them with your company values and reward budget.