Xoxoday Empuls does not notify nominees in real time when a nomination is submitted; admins can configure a single one-time notification to inform the nominee, but the content of that notification cannot be customised.
How Nomination Notifications Work
Xoxoday Empuls allows programme admins to configure a one-time notification that is dispatched to the nominee after the nomination is recorded. Triggering this notification is an admin action rather than an automatic response to submission, which means your HR team retains full control over when a nominee is informed. For example, an organisation running a quarterly “Employee of the Quarter” cycle can choose to hold all nominee notifications until the review committee has completed its scoring — then release the one-time notification to everyone on the shortlist simultaneously.Current Limitations on Notification Customisation
Xoxoday Empuls does not currently support editing the text, tone, or structure of the nomination notification template. The message is fixed within the system. Organisations that want to send bespoke congratulatory language — such as “Congratulations on your nomination for the Innovation Award; you will hear the outcome by [date]” — would need to handle that communication through a separate channel. For teams already connected to Microsoft Teams or Slack via Xoxoday Empuls integrations, a follow-up message through those channels is a practical way to deliver personalised context without leaving your communication ecosystem.Building a Parallel Communication Plan
For organisations whose recognition programmes sit alongside HR systems such as SAP SuccessFactors, Darwinbox, or Workday, it is worth designing a communication plan that complements the Xoxoday Empuls nomination workflow. Coordinating the one-time system notification with a separately authored message from the programme coordinator ensures nominees receive timely, on-brand communication without waiting on template changes within the platform. Admins can control the timing of the one-time nomination notification directly from the Xoxoday Empuls admin panel. If your award cycle involves a scoring stage or panel review, delaying the notification until that stage closes avoids setting outcome expectations before a decision is made.Security and Compliance
Xoxoday Empuls is certified under ISO 27001 and SOC 2 Type II. All nomination data — including nominee identities, nominator details, and award metadata — is handled securely throughout the workflow, and notification records are retained in line with these compliance standards.Learn more: Empuls Help Centre — Nomination
How Nomination Workflows Work in Empuls
Understand how nominations are submitted, reviewed, and approved across different award programme structures in Xoxoday Empuls.
Managing Award Programme Notifications
Learn how admins configure and time system notifications across the full award lifecycle in Xoxoday Empuls.