Xoxoday: With Institutional Data Protection Policies

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Privacy compliance built into the platform

Xoxoday treats data protection as a foundational requirement, not an optional add-on. Every deployment is backed by security standards including ISO 27001 certification and SOC 2 Type II attestation, which independently verify that Xoxoday’s controls around data confidentiality, integrity, and availability meet rigorous third-party benchmarks. For institutions operating under GDPR, Xoxoday provides the necessary technical and organisational measures to meet regulatory obligations. This includes lawful basis for processing, data subject rights management, and documented retention schedules — each of which can be aligned with your organisation’s own internal policies during implementation.

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Configurable controls for your requirements

Not every organisation collects or retains data the same way. Xoxoday supports configuration of data collection scope, processing purposes, and retention durations so your deployment reflects your organisation’s specific policies rather than a one-size-fits-all default. When integrated with HR systems such as Workday, SAP SuccessFactors, or Darwinbox, Xoxoday synchronises only the employee data fields your organisation explicitly authorises. This means your organisation remains in control of what personal data enters the system, how long it is retained, and under what conditions it is processed.

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How privacy policies are enforced operationally

Xoxoday supports role-based access controls that limit which administrators and users can view or export personal data. Audit logs capture data access events, giving your IT and compliance teams the visibility needed to demonstrate policy adherence during internal reviews or regulatory audits. For organisations using communication tools such as Slack or Microsoft Teams, Xoxoday’s integrations are designed to avoid passing personal identifiers through third-party channels without appropriate consent configurations in place. Notification workflows can be scoped to exclude sensitive employee attributes where your policy requires it.

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Data processing agreements and institutional requirements

Xoxoday enters into a Data Processing Agreement (DPA) with customers to formalise the responsibilities of each party under applicable data protection law. The DPA defines the scope of processing, data subject categories, technical safeguards, and sub-processor obligations. This document gives your legal and compliance teams a clear contractual basis for approving Xoxoday as a data processor within your organisation’s vendor governance framework. If your organisation operates under sector-specific requirements beyond GDPR — such as those applicable to financial services or healthcare data — Xoxoday’s implementation team works with your organisation to map those requirements against available platform controls and document any agreed constraints on data handling. Learn more: Xoxoday Help Centre — Data, Policy & Privacy