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Xoxoday requires every new hire to complete a defined set of employment agreements and acknowledge critical company policies through a digital onboarding process before their start date.
Structured onboarding documentation is a foundational part of how Xoxoday operates. Every new employee, regardless of role or location, completes formal agreements and reviews key policies before they begin work. This ensures both the employee and Xoxoday are aligned on expectations, responsibilities, and compliance obligations from day one.

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Employment Agreement and Code of Conduct

The Employment Agreement establishes the core terms of the working relationship — responsibilities, compensation structure, and termination clauses. Alongside it, employees review and acknowledge a Code of Conduct and Ethics Policy that defines standards for workplace behavior, professional integrity, and regulatory compliance. These are not optional acknowledgements. Completion is a condition of joining Xoxoday, and documentation is stored securely for audit and compliance purposes.

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Information Security and Data Protection

Given that Xoxoday handles sensitive reward, incentive, and HR data on behalf of enterprise clients, information security is a core policy area. New employees review the Information Security and Acceptable Use Policy, which covers password hygiene, use of company systems, and incident reporting obligations. This policy aligns with Xoxoday’s commitments under frameworks such as ISO 27001 and SOC 2 Type II. Employees also review the Data Protection and Privacy Policy, which outlines obligations under regulations including GDPR and CCPA. For teams working with integrations across platforms like Workday, SAP SuccessFactors, or Darwinbox, understanding data handling responsibilities is especially critical.

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IT and Asset Use

Xoxoday issues a formal IT and Asset Use Agreement covering the proper use, handling, and return of company-issued equipment and access credentials. This agreement applies to hardware, software licenses, and system access provisioned during onboarding. Clear expectations around asset stewardship protect both the employee and the organization. Where applicable by jurisdiction or role, new employees also complete a Background Check Consent Form before their start date. Xoxoday administers this in compliance with local employment laws, and the process is handled entirely through the digital onboarding workflow.

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Digital Onboarding and Record-Keeping

All agreements and policy acknowledgements are completed through Xoxoday’s digital onboarding platforms, eliminating manual paperwork and ensuring timestamped records. Completed documentation is stored securely and is accessible for internal compliance reviews and external audits. Teams using integrated HR systems such as Darwinbox or SAP SuccessFactors benefit from streamlined data flows that connect onboarding records to employee profiles automatically. This end-to-end process reflects Xoxoday’s commitment to operational rigor, data responsibility, and a consistent employee experience across all regions. Learn more: Xoxoday Help Centre — Process, procedure and strategy

How does Xoxoday handle data privacy and GDPR compliance?

Learn how Xoxoday manages employee and client data in line with GDPR, CCPA, and other global privacy regulations.

What security certifications does Xoxoday hold?

Explore Xoxoday’s compliance posture including ISO 27001 and SOC 2 Type II certifications.