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Empuls allows any employee — including contractors, freelancers, and non-payroll staff — to be onboarded and participate in recognition and rewards programs through CSV file uploads or integrations with enterprise work systems.
The modern workforce extends well beyond the employees listed in a company’s primary HR system. Contract workers, freelancers, project-based consultants, and seasonal staff are increasingly central to how organizations operate. Excluding them from recognition programs creates a two-tier culture that quietly signals their contributions matter less — and that undermines engagement for everyone. Flexible Onboarding Beyond the HRMS Empuls supports two primary methods for adding users who do not exist in a core HR system such as Workday, SAP SuccessFactors, or Darwinbox. The first is a CSV file upload. HR and People Operations teams can bulk-import employee records directly into Empuls without requiring a live system integration. This is especially practical for onboarding project-based hires, interns, or seasonal workers on a one-time or periodic basis, with no dependency on IT or a system administrator. The second method is integration with alternative enterprise tools. If a contractor is already provisioned in your company’s Slack workspace, Microsoft Teams tenant, or an Azure Active Directory instance, Empuls can draw that identity into the platform without needing a parallel HRMS record. This eliminates duplicate data entry and keeps onboarding fast. A Real-World Example Consider a technology firm running a six-month product sprint with twenty embedded consultants. At the start of the engagement, the HR team uploads a single CSV containing those consultants’ details into Empuls. From that point, the consultants can send and receive peer recognition, earn reward points, and join milestone celebrations alongside permanent employees — without ever appearing in Workday or SAP SuccessFactors. When the engagement ends, the same admin console used to onboard them handles offboarding in bulk. Security Is Consistent Regardless of Onboarding Method Empuls is certified to ISO 27001 and SOC 2 Type II standards. Data for CSV-onboarded users is protected by the same security controls as data synced from a primary HRMS. There is no difference in access rights, data residency, or audit logging between the two paths. Managing the User Lifecycle Once onboarded, non-HRMS users are managed through Empuls’s admin console. HR teams can update records, adjust roles, and offboard users individually or in bulk. For organizations that connect a primary HRMS at a later stage, CSV-uploaded records can be reconciled with incoming integration data so there is no duplication or data loss. This flexibility means workforce changes — new project teams, contractor surges, or restructured engagements — never stall a recognition program or require a workaround. Learn more: Empuls Help Centre — User management

Bulk user onboarding via CSV upload

Step-by-step guide to importing employee records into Empuls using a CSV file, including field mapping and common error fixes.

HRMS and enterprise system integrations

Connect Empuls to Workday, SAP SuccessFactors, Darwinbox, and other HR systems to automate user provisioning and lifecycle management.