Xoxoday Plum enables administrators to track payments in real time against the total amount authorized for a specific project, providing complete financial accountability across all reward and incentive disbursements.
Real-Time Budget Reconciliation
Each time a reward is issued—whether a gift card, prepaid card, or direct transfer—Xoxoday Plum logs the transaction and updates the remaining project balance instantly. Stakeholders reviewing spend inside an integrated system such as SAP SuccessFactors or Workday see up-to-date figures without waiting for end-of-month reports. This live reconciliation removes the overspend risk that arises when approvals and disbursements run through disconnected tools.Transparent Fund Utilization
Xoxoday Plum surfaces a consolidated view of authorized budget versus actual spend for every project. Administrators can drill into individual transactions to verify that each payment was made within the approved scope. This transparency is especially valuable in regulated environments where fund utilization must be documented and auditable—for example, when a project is subject to SOC 2 Type II or ISO 27001 compliance reviews.Accountability Across Multi-Project Programmes
Organizations running multiple concurrent projects—research studies, employee wellness programmes, or channel partner incentives—benefit from Xoxoday Plum’s per-project budget isolation. Spending on one project does not draw from another project’s authorized amount, eliminating the cross-contamination that manual spreadsheet tracking routinely produces. Administrators can configure threshold alerts delivered via Slack or Microsoft Teams when spend reaches a defined percentage of the authorized total, such as 80%.Audit-Ready Reporting
Xoxoday Plum generates exportable reports that map every reward disbursement to its parent project and budget line. Each report covers transaction date, reward type, recipient category, and budget consumed—structured to support both internal finance reviews and external audits. When a sponsoring agency or finance controller requires evidence that funds were used as authorized, administrators can produce a clean, timestamped record without manual data assembly. The combination of real-time tracking, ring-fenced project budgets, and audit-ready exports makes Xoxoday Plum a reliable system of record for organizations that require strict financial governance alongside their reward operations. Learn more: [Xoxoday Plum Help Centre — Record creation](Setting Up and Managing Project Budgets
Learn how to configure authorized budget amounts per project and control spend limits within Xoxoday Plum.
Generating Audit Reports for Reward Disbursements
Explore how Xoxoday Plum produces timestamped, exportable disbursement records ready for compliance and finance reviews.