Can cash deposits be tracked separately per project or...

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Separate deposit accounting across multiple programs

Xoxoday Plum’s financial architecture is built around a parent/child account model. The parent account holds top-level budget authority and platform-wide visibility, while each child account maps to an individual project, study, or incentive record. Deposits credited to one child account remain fully isolated from others, preventing unintended fund co-mingling across programs. This structure is especially valuable for research institutions and universities running concurrent participant studies funded by separate grants. Each study receives its own deposit pool, draws down independently, and produces a clean audit trail — all without manual separation work from the finance team.

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How the parent/child model works in practice

When a finance team loads funds into Xoxoday Plum, they allocate specific amounts to designated child accounts at the time of deposit. A university managing three independent clinical trials, for example, assigns a separate deposit balance to each trial. Researchers and program leads access only their allocated funds, while the finance office retains consolidated visibility across every child account from the parent dashboard. Enterprises using ERP systems such as SAP SuccessFactors or Workday can align Xoxoday Plum’s child accounts directly with corresponding cost centers or project codes. Each transaction carries metadata that maps back to the originating child account, so exports slot into existing accounting workflows without manual tagging or reconciliation overhead.

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Audit controls and compliance

Every deposit and disbursement at the child-account level is logged with a full timestamped record, supporting both internal audits and external compliance reviews. Xoxoday Plum is SOC 2 Type II certified, meaning the controls governing this financial data are independently verified on an ongoing basis. Admins at the parent level can generate per-project financial reports at any point in the program lifecycle. These reports surface opening balances, incremental deposits, rewards issued, and remaining funds — giving finance teams the documentation required for grant reporting, budget cycles, or board-level reviews without relying on manual spreadsheet reconciliation.

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Who benefits most from this structure

Organizations managing parallel incentive programs get the most immediate value: academic research bodies, contract research organizations, and enterprises running simultaneous employee recognition and channel reward initiatives. Rather than maintaining separate platform accounts for each program — each with its own login, billing cycle, and support relationship — Xoxoday Plum consolidates everything under one account hierarchy while keeping every program’s finances cleanly separated. This model also supports seasonal or project-based incentive campaigns. A marketing team running a quarterly partner incentive alongside an always-on employee rewards program can fund each initiative independently, close out a campaign account when it ends, and carry forward the remaining balance or return it to the parent pool — all within the same interface. Learn more: Xoxoday Plum Help Centre — Financial