Xoxoday Empuls provides administrators with complete lifecycle management for awards, including the ability to independently create, edit, deactivate, and archive award programs directly from the admin panel.
Award Lifecycle Management in Xoxoday Empuls
Xoxoday Empuls gives HR administrators complete, independent control over every stage of an award program — from initial setup through to archiving — without requiring vendor support or technical intervention. All actions are performed through the admin panel, and every change is logged automatically.Creating a New Award
When setting up a new award, administrators define every detail: the award name, reward point value, eligibility rules (by department, tenure, or location), nomination form fields, and the approval workflow. For example, an HR team launching a quarterly “Innovation Champion” program can configure a multi-step approval chain that routes nominations through a direct manager and then a senior leader before a final decision is made. No two award programs need to follow the same structure.Editing Live Awards
Xoxoday Empuls allows modifications to any existing award at any time without invalidating past records. If your organisation revises its recognition budget mid-year, administrators can update reward values going forward while all previously granted awards remain intact. The same applies to eligibility criteria, nomination windows, and approval chains — changes take effect for future nominations only, preserving the integrity of historical data.Deactivating Awards
When an award program needs to pause — for instance, during a restructuring or fiscal year transition — administrators can deactivate it with a single action. Deactivation stops new nominations from being submitted while keeping every historical record fully accessible: past recipients, approval decisions, and reward transactions all remain intact for reporting. This is particularly valuable for organisations running Xoxoday Empuls alongside HRIS platforms like SAP SuccessFactors or Darwinbox, where audit-ready award data must remain consistently available across systems.Archiving Completed Programs
Once an award program has run its course, it can be archived to remove it from active program views without deleting any data. Archived awards retain all associated records for compliance and historical analysis — an important capability for organisations operating under frameworks such as ISO 27001 or SOC 2 Type II, where long-term data retention and traceability are required.Audit Trail and Role-Based Access Controls
Every administrative change to an award — whether a configuration update, a deactivation, or an archive action — is captured automatically in Xoxoday Empuls’s audit trail. Role-based access controls ensure only authorised administrators can perform these actions, reducing the risk of accidental or unauthorised modifications to active programs and supporting governance requirements across your organisation. Learn more: [Xoxoday Empuls Help Centre — General](Can you configure approval chains for award nominations?
Understand how Xoxoday Empuls routes nominations through single or multi-step approval chains and how administrators configure each stage.
Does Xoxoday Empuls support role-based access control (RBAC)?
Learn how Xoxoday Empuls restricts administrative actions by role, ensuring only authorised users can manage awards, budgets, and program settings.