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Empuls supports a fully configurable nomination-based recognition process where employees and managers can nominate colleagues for awards, with HR admins controlling eligibility criteria, approval chains, nomination windows, and automated notifications.
Xoxoday Empuls treats recognition as a shared responsibility, not just a top-down exercise. Any employee or manager can put forward a colleague for an award, enabling the kind of grassroots appreciation that formal appraisal cycles often miss. The nomination process is structured enough to maintain fairness while remaining simple enough to drive genuine participation.

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How Nomination Workflows Are Configured

HR admins and platform administrators define every aspect of the nomination experience inside Empuls. This includes who is eligible to submit nominations, which award categories accept peer nominations versus manager-only nominations, and how many levels of approval a submission must pass before it is accepted. Organizations running global programs can layer in region- or department-specific rules without creating separate programs. Time-bound nomination windows keep programs focused. Admins set an open period—say, a two-week window each quarter—and Empuls automatically closes submissions once the deadline passes. This prevents the drift that kills informal award programs and ensures a consistent recognition calendar across the organization.

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Notifications and Transparency

Empuls sends automated notifications at each stage of the nomination journey: when a nomination is submitted, when it moves to the next approval level, and when it is accepted or declined. Nominators are never left wondering what happened to their submission. Each nomination is tracked end-to-end, giving HR teams a clear audit trail. This transparency is especially valuable for organizations that need to demonstrate equitable recognition practices as part of their DEI reporting or compliance requirements under frameworks like ISO 27001 or SOC 2 Type II governance reviews.

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Award Certificates and Acknowledgement

When a nomination is approved, Empuls can attach a branded award certificate directly to the recognition. The recipient sees the certificate in their recognition feed, and the moment can be shared publicly on the Empuls social wall—integrating into tools like Microsoft Teams or Slack so the acknowledgement reaches employees wherever they work.

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A Practical Example

Consider a quarterly “Above and Beyond” award program integrated with Microsoft Teams. A team lead nominates a colleague directly from the Empuls bot in Teams, selecting the award category and writing a citation. The submission routes to the department head for first-level approval, then to the HR business partner for final sign-off. Once approved, the recipient gets a certificate, a points reward, and a public post on the company feed—all triggered automatically without any manual follow-up from HR. This kind of structured, multi-stakeholder nomination process scales from a fifty-person startup to a distributed enterprise running recognition programs across Workday or SAP SuccessFactors employee populations. Learn more: Empuls Help Centre — R&R program

How jury-based awards work in Empuls

Learn how to set up jury panels, scoring rubrics, and deliberation workflows for structured award programs.

Peer-to-peer recognition on Empuls

Understand how employees can recognize colleagues in real time with points, badges, and public appreciation posts.